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Manage Roles & Permissions

Control team member access with role-based permissions.

Organization Roles​

Owner​

Full control over everything

Permissions:

  • ✅ Create, edit, delete projects
  • ✅ Manage all team members
  • ✅ View and manage billing
  • ✅ Update organization settings
  • ✅ Access all project data
  • ✅ Delete organization

Best for: Organization founders and administrators

Manager​

Manage projects and team

Permissions:

  • ✅ Create, edit projects
  • ✅ Invite and manage team members
  • ✅ View billing information (read-only)
  • ✅ Update organization settings
  • ✅ Access all projects
  • ❌ Cannot manage billing or delete organization

Best for: Team leads and project coordinators

Translator​

Create and edit translations

Permissions:

  • ✅ Create and edit translations
  • ✅ View project settings
  • ✅ Upload strings (in assigned projects)
  • ❌ Cannot manage team or projects
  • ❌ Cannot view billing

Best for: Translators and content contributors

Reviewer​

Review and approve translations

Permissions:

  • ✅ View translations
  • ✅ Review and approve/reject translations
  • ✅ Leave comments on translations
  • ❌ Cannot edit translations
  • ❌ Cannot manage projects or team

Best for: QA specialists and senior translators

Viewer​

Read-only access

Permissions:

  • ✅ View projects and translations
  • ✅ View project statistics
  • ❌ Cannot edit or create anything
  • ❌ Cannot manage team or billing

Best for: Stakeholders and project observers

Assigning Roles​

Invite Team Member with Role​

  1. Go to Organization → Members
  2. Click "Invite Member"
  3. Enter email address
  4. Select role from dropdown
  5. Click "Send Invitation"

Change Existing Member's Role​

  1. Go to Organization → Members
  2. Find the team member
  3. Click the role dropdown
  4. Select new role
  5. Confirm the change

Project-Level Permissions​

Organization roles are inherited in all projects, but you can also set project-specific permissions:

  • Translator — Can translate in specific projects only
  • Reviewer — Reviews translations in assigned projects
  • Viewer — Views specific projects

To set project permissions:

  1. Go to Project → Settings → Access Control
  2. Add or modify team member permissions
  3. Save changes

Permission Hierarchy​

Organization Owner
    ↓ (can delegate to)
Organization Manager
    ↓ (can manage)
Project Members with specific roles
    ├── Translator
    ├── Reviewer
    └── Viewer

Best Practices​

  • Principle of Least Privilege — Give only necessary permissions
  • Separate Concerns — Use different roles for different tasks
  • Regular Review — Audit team member roles quarterly
  • Document Access — Keep records of who has what access
  • Onboarding — Explain roles during team member onboarding

Common Role Assignments​

Small Team (2-5 people)​

  • 1 Owner
  • 1-2 Managers/Senior Translators
  • 2-3 Translators

Medium Team (5-20 people)​

  • 1-2 Owners
  • 2-3 Managers
  • 5-10 Translators
  • 3-5 Reviewers
  • 1-2 Viewers (stakeholders)

Large Team (20+ people)​

  • 2-3 Owners
  • 5-10 Managers (per project/language)
  • 10-30 Translators
  • 5-10 Reviewers
  • 3-5 Viewers

Troubleshooting​

Member Can't Access Project​

  • Check their organization role
  • Check project-specific permissions
  • Verify they accepted the invitation

Need to Remove Member​

  1. Go to Members
  2. Find member
  3. Click "Remove"
  4. Confirm removal

They'll lose access immediately.

Next Steps​